Winter Festival Application

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Winter Festival & Crafts Fair
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About the Application Process

Join us at the Winter Festival hosted by the PNA! We are thrilled to extend an invitation to talented artists and artisans for our upcoming festival, a celebration of creativity, community, and the holiday season. This is a fantastic opportunity to showcase your unique creations and connect with art enthusiasts and holiday shoppers.

Artist Marketplace Timeline

Vendor artist marketplace applications are now closed. You may sign up to the Waitlist using the link below.

  • Applications Open: June 15th, 2024
  • Applications Close: August 18th, 2024
  • Jurying Process: August 18th – September 15th, 2024
  • Notifications Sent to Artists: September 16th, 2024

Juried Art Show Timeline

  • Applications Close: September 30th, 2024
  • Notifications Sent to Artists: October 15th, 2024
Artist Marketplace WAITLIST Form
Juried Art Show Application
Performer Application
Food Truck Application

Artist Marketplace Application Overview

The Winter Festival maintains its tradition as a juried show. Our jury will assess your website, social media, and Etsy site(s) to determine acceptance. However, if you don’t possess a website or it lacks current or seasonal merchandise, you may provide a link to a google dropbox with up to 5 photos of your work for the jury’s consideration. Kindly refrain from uploading photos if your products are already showcased on your website.

Application Fee

A non-refundable fee of $25

Booth Fees

There will be a limited number of each size booth, your requests will be strongly considered but cannot be guaranteed.

  • Small $270 (6′ wide x 5′ deep)
  • Large $350 (8′ wide x 5′ deep)
  • Outside Space $270 (10′ x 10′, vendor must provide own tent/canopy)

Extra Fees

  • Table Rental: 6′ x 30″ – $15 (one size only)
  • Temporary Business License: In compliance with the City of Seattle regulations, participants must hold a valid City of Seattle Business License or obtain a temporary license. If you possess a City of Seattle Business License (a 7-digit number), please have it ready for inclusion in the application. For those requiring a temporary license, an additional fee of $10 per day will be necessary, in addition to the booth fee, upon acceptance.

Cancellations

If you are accepted and you cancel before Nov. 1, you will receive a 50 percent booth refund. After Nov. 1, you will receive a 50 percent refund only if your booth space can be filled.

Scholarship for Emerging Artists

We are excited to offer scholarships covering the cost of 8 small booths at the Winter Festival & Crafts Fair.

Who is eligible for this scholarship:

  • Emerging Artists: We encourage applications from emerging artists who are looking to gain exposure and experience at these kinds of events.
  • BIPOC Artists: We are committed to promoting diversity and inclusivity in our community. Priority will be given to artists who identify as Black, Indigenous, or People of Color.

Application:

Applicants are asked to outline how this scholarship would support their growth and exposure as an artist. Providing a detailed response explaining their artistic journey, any challenges they’ve faced, and how participating in the Winter Festival & Crafts Fair will benefit their development and visibility as an artist.

Frequently Asked Questions

5 Quick Facts about the Juried Art Show

  • Event Details: The exhibition will run for the duration of the festival. Hosted by Piano Nobile in their exhibition space, located on the 2nd floor of the Brick Building at the Phinney Center. 

  • Eligibility and Preferences: The exhibition is open to local Seattle artists, with a preference for local, emerging, and BIPOC artists. All artwork must be at least 16” x 16” and must be for sale.

  • Application Timeline: The application deadline is September 30th, 2024. Notifications of acceptance will be sent out by October 15th, 2024. Artists must drop off their artwork by November 27th, 2024, and pick up unsold pieces by December 11th, 2024.

  • Sales and Commission: The Phinney Neighborhood Association (PNA) will handle all sales transactions, taking a 40% commission. Payments to artists will be made within two weeks after the event. No application fee.

  • Special Features: The exhibition will feature approximately 30 spaces with track exhibition lighting. Sales will be facilitated through QR codes on exhibition labels, directing buyers to a Square site for purchasing. Artists are encouraged to volunteer to help manage the space during the event.

What type of crafts do you accept?

This market features handmade/locally designed products. We are dedicated to promoting the artistry and skill of local artisans, and therefore, only items created/designed by hand are eligible for application. While we emphasize local design, we understand that artisans may face logistical or resource challenges in production. Therefore, we allow items to be made elsewhere, as long as the design and concept originate locally. The core artistic vision should remain connected to our community.

How is the jury conducted?

Our jury panel is composed of a diverse group that includes past event attendees and members of the PhinneyWood community. When evaluating applications, we carefully consider the craft’s uniqueness, price range, quality, and its appropriateness to our event. While we acknowledge the value of PNA membership and past participation, it is important to note that previous involvement does not guarantee acceptance. Each year, a new jury is formed, ensuring impartiality and eliminating any preconceived notions about a vendor’s past performance. We want to emphasize that the Winter Festival & Crafts Fair attracts an increasing number of talented vendors annually. Every craft possesses its own beauty and uniqueness. However, due to the limited availability of spaces, the decision-making process becomes challenging, and unfortunately, we are unable to accept all vendors who apply.

Are there limits on categories?

Yes. To provide balance and variety, there will be limits in specific categories. Jewelry especially is a very competitive category. It is worth the effort to make sure there are good photos of your work on your sites. They are the only thing that jurors will see. Do not assume jurors will know your work as a past vendor. The most successful vendors offer related items at a range of prices, including some below $25.

When will I be notified of acceptance?

We will email acceptance notifications by Sept. 18. Accepted vendors will be sent more detailed show information, their booth assignments, and an invoice for their booth fee and temporary business license (if needed). Vendors will be notified at this time if they are not accepted or if they have been placed on the alternate list.

Alternate list

Vendors have been known to drop out as late as the week of the event. In the event that you are placed on the alternate list, please let us know if you would like to be notified in the case of a last-minute booth opening.

Business License and taxes?

A Seattle (not Washington) business license is required to participate in the Winter Festival. If you do not have a Seattle business license you may obtain a temporary one through the PNA for $10 per day. If needed, this will be added to your booth fee if accepted. If you have a Seattle business license, you will be asked to enter the number in the application process. Vendors are responsible for handling all business taxes.

Equity and Inclusion Statement

At the PNA, we are committed to fostering an inclusive and equitable space for all vendors. We believe that diversity is our strength, and we celebrate the richness of our community’s cultures, backgrounds, and perspectives. We strive to create an environment where everyone feels welcomed, respected, and valued.

We welcome applications from vendors of all races, ethnicities, genders, sexual orientations, religions, abilities, and backgrounds. Our selection process prioritizes diversity and inclusivity, and we encourage vendors from underrepresented communities to apply. We seek to create a marketplace that reflects the vibrant tapestry of our local community.

Scholarship Application FAQ

What is the Emerging Artists Scholarship?

The Emerging Artists Scholarship covers the cost of 8 small booths at the Winter Festival & Crafts Fair, providing a valuable opportunity for artists to gain exposure and experience.

Who is eligible to apply for the scholarship?

  • Emerging Artists: Artists who are new to the art scene and are looking to gain exposure and experience.

  • BIPOC Artists: Artists who identify as Black, Indigenous, or People of Color, as we are committed to promoting diversity and inclusivity in our community.

How do I apply for the scholarship?

To apply, you will need to answer a few questions about your artistic journey, the challenges you have faced, and how this scholarship would support your growth and exposure as an artist.

What should be included in my application response?

Your application should include:

  • A detailed explanation of your artistic journey.

  • The challenges you have faced as an emerging or BIPOC artist.

  • How participating in the Winter Festival & Crafts Fair will benefit your development and visibility as an artist.

What is the deadline for scholarship applications?

This is the same as the application deadline. August 18th.

When will I find out if I have been awarded the scholarship?

We will notify you at the same time acceptances are sent out (September 16).

Can I apply if I have received a scholarship from a different event before?

Yes, previous scholarship recipients from other events are welcome to apply, provided they meet the eligibility criteria.

Who can I contact if I have more questions?

If you have any further questions, please contact Terri Price gro.r1724694533etnec1724694533yenni1724694533hp@pi1724694533rret1724694533, and we will be happy to assist you.

Contact Us

Please check your spam/junk folder for your confirmation messages.

For any further inquiries or questions, please contact us at gro.r1724694533etnec1724694533yenni1724694533hp@pi1724694533rret1724694533. We look forward to reviewing your applications and welcoming you to the Winter Festival at the PNA!

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